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Bid Administrator

Ipsum
On-site
Chorley, United Kingdom
Hotel Management

Chorley​

You’ll work as an integral part of Ipsum’s Business Development Bidding team, contributing to business growth via opportunities within a variety of utility and infrastructure lead sectors, maintaining superb communication both verbally and in writing.  You’ll be liaising with multiple departments to manage and coordinate internal responses for Supplier Onboarding Questionnaires & Pre-Qualification Questionnaires, other forms of information requested by new and existing customers. You’ll support general administrative tasks within the bidding team e.g., online procurement portals, internal document libraries and shared inboxes. Copy checking/proof reading others’ work may also be required.​

To succeed in this role, you’ll need to be highly organized, proactive, and adaptable, with excellent communication and administration skills. You should be able to manage competing priorities and work effectively with a variety of stakeholders.​

Your New Job​

Principal Accountabilities:​

    • Supporting in the completion of Standard Prequalification Documents and Supplier Questionnaires.​
    • Supporting the bid team on tenders, quotations, responding to emails, gathering information used in reports and bid collateral.​
    • Covering for the monitoring and tracking of sales related emails and lead generation via portals when other staff unavailable.​
    • Liaising with the bid team to support the development of key content such as case studies, company information etc.​
    • Tracking critical dates such as tender submission deadlines, pre-bid meetings, award dates and clarification meetings.​
    • Formatting and proof-reading of final bid documents.​
    • Managing online portals.​
    • Assisting in preparation of reports on bidding activity.​
    • Contributing to the continuous improvement of templates, standard materials and marketing information.​
    • Supporting the development and maintenance of marketing and business development activities as required.​
    • General administration as required.​

Desirable Qualifications [& Professional Membership(s)]:​​​

    • Bachelor’s degree in Communications, Marketing, Media Studies, Journalism, Business Studies, similar discipline or equivalent. ​

Desirable Knowledge & Experience:​​

  • The role would suit a recent graduate looking to embark on a career in bidding, however this is not essential.
  • Previous experience in fast-paced, administrative support is needed.
  • Experience with UK public sector tendering would be an advantage.​

Skills & Personal Qualities:​

    • Excellent organizational skills.​
    • Strong literacy and grammatical skills.​
    • High attention to detail.​
    • High level of computer literacy in Microsoft Office including Word, Excel, Outlook, PowerPoint & SharePoint.​
    • Strong verbal and written communication skills.​
    • Ability to work to tight deadlines, with several projects running concurrently.​
    • Proactive nature, able to work on your own initiative.​
    • Creative flair and the ability to create professional and visually appealing documents.​
    • Enthusiasm, a strong team ethic and willingness to be flexible and help out team members when required.​
    • Ability to build strong, influential relationships within the business at all levels.​

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Your New Company​​

The UK’s utility sector is ever evolving and expanding to meet increasing customer requirements. At Ipsum, our vision is to be the leading customer service-focused provider of specialist utility and infrastructure solutions, operating on both public and private networks. We are looking for someone passionate about the industry and supporting our teams in delivering essential services 24/7/365, making a real difference to local people and communities.​

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At Ipsum, we are committed to supporting and developing our people to achieve their full potential. As a fast-growing and ambitious business, we offer opportunities to acquire a wide range of skills and gain broad and varied experience to help you progress in your career. Our investment in our people enhances our expertise and flexibility, enabling us to deliver the highest standard of service to our customers​

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Our Benefits​​

We value our people and offer a comprehensive range of employee benefits, including:​

  • Career Development: Professional qualifications and accreditation​

  • Health & Wellbeing Benefits:​

    ​Employee Assistance Programme with mental health support and access to counselling

    ​Access to 24/7 virtual GP

  • ​Occupational Health support​

  • Tax-Efficient Benefits via Salary Exchange (Salary Sacrifice):​

    ​Cycle to Work

    ​Group Personal Pension Scheme

  • ​Option to purchase up to 5 additional days holiday per year​

  • Employee Discount Scheme: Discounts on hundreds of retailers, including supermarkets, mobile phone/broadband providers, gym memberships, and more​

  • Social Committees: Established local social committees with a calendar of regular social events​

  • Life Assurance Cover​​

  • Flexible Working​​

  • Long Service Awards​​

  • Volunteer Opportunities: Opportunities to volunteer and make a difference through local community projects and initiatives ​

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Ipsum is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, transgender status, religion or belief, marital status, or pregnancy and maternity. Please review our Privacy Policy Privacy Policy - Ipsum before applying to this advert to know more about how we store and manage your personal data under GDPR regulations​

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Recruitment Agencies -  Ipsum does not accept 3rd party candidate applications from Recruitment Agencies and as such does not recognize any speculative CVs or T&Cs that are sent to any Ipsum employee.​